Privacy Policy

Introduction

At NotaryFocus, we are committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our notarial services or visit our website. We comply with Singapore's Personal Data Protection Act (PDPA) and the European Union's General Data Protection Regulation (GDPR).

Information We Collect

We collect information that you provide directly to us during notarial services, including personal identification details, contact information, document copies, and any other information necessary for legal authentication. We also automatically collect certain information about your device when you use our website, including IP addresses and browsing patterns.

How We Use Your Information

We use the information we collect to provide professional notarial services, authenticate documents, maintain legal records as required by law, communicate with you about our services, and comply with legal obligations. We do not sell or rent your personal information to third parties for marketing purposes.

Legal Basis for Processing (GDPR)

Under GDPR, we process personal data based on the following legal grounds:

- Performance of contract: To provide notarial services you have requested
- Legal obligation: To maintain records as required by notarial law
- Legitimate interests: To operate our business and improve our services
- Consent: Where explicitly provided for specific purposes

Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this policy and as required by Singapore law. Notarial records are typically retained for a minimum of 7 years or as required by applicable regulations. After this period, data is securely deleted or anonymized.

Your Rights Under GDPR

If you are a European Union resident, you have the right to:

- Access your personal data and receive information about our processing
- Rectify inaccurate or incomplete personal data
- Request deletion of your personal data (subject to legal retention requirements)
- Object to our processing of your personal data
- Request data portability where technically feasible
- Withdraw consent where processing is based on consent

Data Security

We implement comprehensive technical and organizational measures to protect your personal information, including encryption of sensitive data, secure storage systems, access controls, and regular security assessments. However, no method of transmission over the internet is 100% secure.

International Data Transfers

If we transfer personal data outside of Singapore or the European Union, we ensure appropriate safeguards are in place, including standard contractual clauses approved by the European Commission or adequacy decisions.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience, analyze website usage, and improve our services. You can control cookie preferences through your browser settings.

Changes to This Policy

We may update our Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website and updating the effective date.

Contact Information